Cut the cost and the errors out of your admin.
We audit what you run, customise what is missing, and automate the rest. Enquiries, waybills and documents become ready-to-approve quotes, bookings and invoices, inside the systems you already use.
Book a workflow reviewSee what it does30-minute call · bring one real shipment · watch it run on your own documents.
Built for teams that move other people's cargo
Multi-leg international shipments, with paperwork pushed through customs at every border, usually run beside CargoWise or a stack of spreadsheets.
- Bills of lading, invoices and packing lists read into structured shipment data
- Commodity and customs classification suggested from your own catalogue
- Carrier rate and booking handled leg by leg, on your approval
Match a shipper's load to a truck, agree the rate, book it, then keep shipper and carrier updated without letting anything slip.
- Load documents and shipper requests read into structured details
- Carrier picked and a live rate requested on your own account
- Booking on your approval, with tracking, costs and confirmations kept together
You buy carrier space in bulk and resell it, so the day goes on quoting, booking, tracking and answering where is my shipment.
- Waybill read, address checked, goods tagged and chargeable weight worked out
- Live carrier rate, then booking on one approval, with no duplicate orders
- Carrier weight reports matched and customer invoices drafted
Inventory in, orders out, and clients asking for status across everything you move for them, often from a generic ERP or spreadsheets.
- Booking and tracking once an order is packed and ready to ship
- Carrier weights and costs reconciled against what you were billed
- Client-ready status and invoice drafts pulled from the same record
One minute, one shipment, start to finish
A real run through the workflow: the document goes in, the draft comes back, a person approves.
Permissions tied to each person
Staff and managers get different access. HochPos acts on behalf of whoever is signed in, and that access can be taken away at any time.
Every action on record
Who asked, what changed, why, and what came back. Any booking or invoice can be traced back months later.
Your systems, plus the missing pieces
We connect to the TMS, carrier portals and accounts you already run. Where something is missing, a CRM, a quoting record, a customer update that is still done by hand, we build it. We will also tell you honestly what is worth keeping and what an agent can replace.
AI that works inside your rules
Your pricing, weights and required fields stay in the system. HochPos uses them, it never invents them.
Where your team's hours go
It goes into typing, checking and chasing the same details across email, spreadsheets and carrier portals.
That works when you are small. It stops working when the volume grows.
Your systems stay. The scatter goes.
Your team keeps using the same inboxes, files and portals. We connect to them, keep one record per shipment, and write back where it needs to. Where a piece does not exist yet, we build it for you. Nothing has to be ripped out.
We read it, check it, and keep one record per shipmentRun by us, in your systemsFrom a waybill photo to a booked, invoiced shipment
You hand the work over. We run it with you, in your systems, with your rules. There is nothing for your team to learn or install.
- 01
Read the document
A waybill photo, PDF or booking email becomes structured sender, receiver, parcel and customs details. The original stays on file as evidence.
- 02
Check the address
Receiver addresses are validated against the carrier's own data, with safe corrections applied and anything doubtful flagged.
- 03
Describe the goods
Commodity descriptions are matched to your own catalogue, without overwriting what the document actually said.
- 04
Pick the HS code
The international HS code is selected automatically for each commodity, so customs paperwork is ready before anyone asks for it.
- 05
Work out the weight
Chargeable and volumetric weights are calculated from your rules, then the shipment is checked for anything still missing.
- 06
Get a live rate
A real rate is requested from the carrier using your account and service defaults, not a stale price list.
- 07
Book on your approval
You see the exact draft and the warnings. One approval books it, once, with no duplicate orders.
- 08
Match carrier weights
Carrier weight reports are matched to your shipments, differences are flagged, and earlier disputes close when corrected evidence arrives.
- 09
Prepare the invoice
Customer charges are derived and an invoice draft is ready. Issuing and allocating payment stays a separate approval.
Alongside the chain above: new rate sheets are drafted and compared against what is live before you publish them, and each morning the intake queue, tracking exceptions, weight disputes and invoice aging arrive as one prioritised list.
Running in production with an international reseller
From a waybill photo to an accepted carrier booking, with one approval and no follow-up questions.
"Everything is working. My staff is refusing to use the carrier portal now. Thank you!"
One workflow first. Then grow.
This is a service, not a subscription. We scope it, build it, run it with your team, and keep improving it. No seats to buy, no software for your staff to learn.
- 01
See the real work
We sit with your team and look at the real documents, the systems they use, and where work passes from one person to the next.
- 02
Build it around that work
We connect what you already use, then agree what HochPos does on its own and what waits for someone to approve.
- 03
Run it, then add more
We test it on your real shipments. Once it works, we take on the next piece of admin.
Which task would your team love to hand off?
Bring one recurring task to a workflow review. We'll show you exactly what we would take off your team's plate, and how we would run it.